Accounting for Gift Cards in Tripletex

This article explains how to correctly transfer gift cards from Acendy to Tripletex for proper accounting. Follow the guide below to ensure accurate bookkeeping of gift cards.

Setup in Tripletex

Before adding gift cards as a payment method in the integration/setup in Acendy, you must set up gift cards as a payment method in Tripletex.

Below is a guide explaining how the customer can do this in their Tripletex account.

Go to Faktura > Innstillinger > Betalingstyper (Invoice > Settings > Payment Types).

If gift card is not already a payment type, click "Ny rad" (New Row).

Give the payment type a description and connect it to the accounting account "Annen kortsiktig gjeld" (Other short-term debt).

Make sure "Vis på ordre" (Show on Order) is activated.

Go to "Produkt > Produkter" (Product > Products) and find the product "Gavekort" (Gift Card).

If you do not find "Gavekort" as a product in Tripletex, it must be created.
Name and product number must be set up as follows:

Name: Gavekort

Product number: GAVEKORT

Review the setup, especially "Inntektskonto" (Income Account) and "MVA" (VAT):

- On the gift card product in Tripletex, it is important that "Inntektskonto" is set to "Annen kortsiktig gjeld," i.e., the same account as the payment type. - Also, make sure that the VAT is set to 5: (0%) Ingen utgående avgift (innenfor mva-loven) [5: (0%) No outgoing tax (within the VAT law)].

Setup of Integration in the Control Panel

Once the extra service is ready and the setup in Tripletex is done, it is time to configure the integration.

In your Acendy control panel, go to Apps > Settings > Tripletex v2 > Settings > Installation Guide > Continue to step 4"

Follow this link to go directly to step 4 of the setup, just change "dittbutikknavn" with your own store name: https://www.dittbutikknavn.no/kontrollpanel/onboarding_tripletex.php?step=4

Then connect the different payment methods in the online store to the correct payment type in Tripletex.

The setup may vary slightly from store to store, so if you are unsure, we recommend checking with an accountant or someone else who is knowledgeable in Tripletex and accounting.

After "Betaling med gavekort" (Payment with Gift Card) is connected to the correct payment type in Tripletex, the store is ready for accounting of gift cards.

Then just finish the setup and start the sale!

If you do not have Betaling med gavekort (Payment with Gift Card) as a payment method on this list, contact customer service.

Display in Tripletex

Orders paid with a gift card + another payment type will now have each of these in a separate voucher on the invoice in Tripletex:

As you can see in the picture below, the invoice has two payment vouchers: 3000 NOK is payment from Klarna and 200 NOK is payment from the gift card.

If we look closer at voucher number 15-2020, we can see that the payment is registered on the gift card account (2990 - Other short-term debt):

Accounting for Gift Cards in Tripletex